Screenshot 1

This software application was not intended for over the web transactions. It has NO security features built-in to protect your data. This is a proprietory stand-alone application. However, it has many features built in for it's intended purpose. It's purpose was to monitor and record a live auction with real people all in the same room. You know the old fashioned way. This application requires human interaction during a live auction. As the auctioneer is selling items, someone sits at the computer and inputs the data as it is being sold. Then after the auction is over all bidders have to come by and checkout with the computer to get their receipt before they can leave with their purchased items.

You know, the old fashioned way. Screenshot 1 shows you the main default.asp page which displays a welcome message, application links and help file to guide you through the application from start to finish. Be sure to read the system requirements as to make sure this application will work for you.

Application Requirements:

• Server software capable of ASP support with DNS-less database access.
• Browser capable of viewing frames and using javascript.
• A list of items to be auctioned.
• A list of bidders to purchase those items.
• Access from system admin to write to and delete from databases.
• Microsoft operating system preferred, ( 95,98,NT,2000 Pro,XP Pro )

Screenshot 2

By clicking the "Item Info" and Bidder Info" links in the top frame, you are presented with each sections input screens to enter all your items for sale and all your bidders in your auction. Each Item and Bidder will have their own unique ID number which will be used throughout your auction. As you enter each item and bidder then a scroll list will appear beneath each form showing you what you just entered for visual confirmation before proceeding to the next item or bidder. If you need to search farther back than your last 3 items or bidders, then you can click the view all link to produce an entire list of each item or bidder respectively. If your list is too long just use the handy search function to locate which item you are looking for.

You can use any field to search. Item number, asking price, description, name or address as the search functions searches all fields in the database. If you find out there is an item or bidder you wish to delete, just locate the line showing that item or bidder and click the delete link and it disappears from the database. When you have entered all items and bidders then you are ready to proceed to the Auction Link.

Screenshot 3

Clicking the Auction link will take you to the screen where you will place all Auction bidding information into the database as your Auction is going on in real time. This page shows your progress throughout your auction as it shows you the next 2 items up for bid and their descriptions and asking prices. And also shows you the last two items just sold. Which makes it very simple to keep up with your auctioneer as they sell each item. If you make an error on the sell price or bidder number or item number, don't fret just find the item in the list and click the delete sale link and re-enter the correct info again. Simple as 1,2,3. If you need to go farther back than your last 2 sold items, then click the view all link and you will be presented a list of every item sold in your auction. You may also delete sold items from the input screen but only the last 2 items.

Once all items have been sold, then click on the Bidder Checkout link to input the bidder number. After inputing the bidder number, you will recieve a very descriptive invoice listing all items each bidder has purchased including item number, sell price, description of item and the exact minute of the sale.

Screenshot 4

In the payment module at the bottom of the invoice, just enter the amount each bidder pays you and description of payment like a check number or if they paid in cash or other. If they do not want to pay yet but only see their bill, then you can print off the bottom frame for them as they can view each item they purchased. Once they are ready to pay then enter their payment amount and post their payment. On the next screen you will be presented with a choice of printing out a regular invoice paid receipt or go on to the next bidder. You have the option of either.

At any time during your auction you may click on the Auction Status link to view a list of 6 accounting reports at your fingertips. These reports list everything from Gross Sales reports to Outstanding Receivables. What's even better they list it by item or by bidder just select which report you want and the application retrieves the info for you.

Screenshot 5

It also gives you the option to print out these reports at any time you wish, even during your auction. However it is not recommended you print out these reports until you have sold some items as each report will be blank and have no listings. Once your auction is completed and you print out all your reports, then you need to manually back-up your database for archival purposes, just in case you need to bring that info back at a later date. Please back up your data before going into the Admin area. A sample report is shown at left. This is the Gross Sales by Bidder report and shows you a subtotaled list of each bidder and then grand totals of your entire auction at the bottom.

This report also shows you if each bidder has paid their bill yet. If not then a zero balance will be in the Paid column, but their purchase prices will be shown in the Sell Price column. Once you have all the reports you need and all your bidders have paid their bill, then you are ready to delete the data if you desire to.

Screenshot 6

After backing up your data, now you need to prepare for your next auction. Since you have entered data already into this one it becomes necessary to delete all items and bidders in this one. This section is useful in case you have more than one auction on the same day. You may select to keep all your bidders and just delete your items. Or you can delete them all by the click of the mouse right here. Once you have deleted what sections of the database you desire now you are ready to proceed to the next auction. In the freeware version you are not allowed to import items or bidders from another database into this database, however,

you can prepopulate another database with your next auctions items and transfer the bidder table to the new database if you have Microsoft's Access program installed. Or if you want I can build you a custom auction application to suit your needs. You can download your very own application to use as this is a freeware product. Download information is listed below. Thank You for using KnightZone Software and remember to tell your firends about Auction aLive so they can also use it.